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Guidelines

Guidelines

Key Dates

  • 3 December – Abstract submissions open
  • 16 December – Early bird registrations open
  • 2 January – Abstract submissions close
  • 10 January – Abstract submissions notified of outcome
  • 9 February – Early bird registrations close
  • 2 March - Registrations close
  • 18 to 20 March – C&O2025

General Information

  • Abstract submission is free of charge.
  • Receipt of abstract submission will be sent to the Author via email.
  • Only the Author will be informed about the outcome of the submission after the review process.
  • All workshops must be in person at GMHBA Stadium in Geelong.
  • Not all submissions will be successful, Authors are welcome and encouraged to attend regardless.

Authorship

  • The content of the abstract is the responsibility of all Authors.
  • The Author must obtain written consent from all co-authors before submission.
  • The Author must be registered for the conference; otherwise, the abstract will be removed.
  • If the Author cannot attend, an alternative Author may facilitate if they are registered and the conference organisers are notified.

Instructions

  • Read the guidelines before starting.
  • Ensure the abstract follows the rules and formatting guidelines. This includes using the template provided for abstract development.
  • Align the abstract with one of the themes.
  • Submissions should include a colour portrait photo of the Author.
  • Submissions must be made by 2pm Canberra time on the closing date detailed.
  • Submissions should be made via the submission portal. The submission portal is linked below.

Facilitation Types

  • On acceptance of the submission, Authors will be required to collaborate with the organisers to ensure the delivery method is engaging. Delivery methods include active workshops, case study style problem-solving exercises and targeted Q&A. Examples of each delivery method is below.
    • Problem-solving style workshop: Collaboration between researchers and industry experts on a shared challenge or opportunity.
    • Case study style workshop: Collaboration between researchers and industry experts on a specific scenario.
    • Targeted Q&A: Research summary and interactive audience and facilitator questions.
  • Delivery methods will be considered in consultation with the Author following assessment of submissions.
  • All successful Authors will be required to facilitate in the allotted session. There will not be an academic poster option.

Abstract Formatting and Content

  • Do not include titles, degrees, or qualifications.
  • Include Authors’ affiliations.
  • Title: Typed in UPPERCASE (15 words maximum).
  • Submission must be made on the template provided.
  • Main text (2000 characters max) must include: the question you wanted to answer with this research, the answers you discovered through research, the value this research can add to the coaching/ officiating environment and how can this information be using by those in the coaching and officiating environment.
  • Ensure the abstract is grammatically correct and free of spelling errors.
  • Provide a high-resolution colour portrait photo of the Presenting Author and bio.

Rules

  • Must be written in English.
  • No references, tables or figures are permitted.
  • Use SI units of measurement.
  • Ensure the content relates to the themes defined.
  • Editing of an abstract is not permitted after submission.
  • Presenting Authors can submit only one abstract but may co-author others.

Abstract Review

  • Abstracts will be reviewed by the conference committee.
  • Committee members will not review abstracts where there is a conflict of interest.

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