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ASC Privacy Collection Notice – LiveHire

This page explains how the Australian Sports Commission (ASC) manages the information that you may provide when using the LiveHire service.

The ASC uses the LiveHire service to store and record the information that you choose to enter. The ASC will protect your information and will not share your information, except where you agree or where we are legally obliged to.

The below notice provides more detailed information. If you are unsure of any information in this notice, please contact hprecruitsupport@ausport.gov.au or the ASC Privacy Officer (privacy@ausport.gov.au).

General Privacy advice

The ASC may collect and use Personal Information (including Sensitive Information) for any of the functions under section 7 of the Australian Sports Commission Act 1989 (Cth).

The following types of Personal Information of Users may be collected, either directly from a User or from another authorised User such as an authorised health professional or administrator:

  • Personal Information (e.g., name, address, date of birth)
  • Sensitive Personal Information (e.g., opinions, health information).

The ASC is bound by the provisions of the Privacy Act, including the APPs.

The APPs govern how the ASC collects, holds, uses and discloses Personal Information.

If further information about this Privacy Notice is required, please contact the ASC Privacy Officer at privacy@ausport.gov.au.

Consequences if the ASC does not collect your Personal Information

If the ASC does not collect your Personal Information the ASC will be unable to provide you with LiveHire services.

Privacy Policy

The ASC Privacy Policy contains information about the way the ASC manages Personal Information, including:

  • information about how you may access your Personal Information held by the ASC and seek correction of that information; and
  • information about how you can complain about a breach of the APPs and how the ASC will deal with such a complaint.

The ASC Privacy Policy is available on the ASC website at: https://www.sportaus.gov.au/legal_information/privacy_policy or by request to the ASC Privacy Officer at privacy@ausport.gov.au.

The LiveHire Privacy Policy is available on the LiveHire website at https://www.livehire.com/privacy-policy/, opens in a new tab.

Use of Personal Information

A User’s Personal Information may be used and disclosed as follows:

Used: Candidate personal information will be used by the People Development and Wellbeing team, Australian Institute of Sport, as part of considerations in support to NSO vacancies. Candidate detail will be used to scrutinise work history and skills information against selection criteria and role requirements.

Disclosed: Candidates within the talent pool who are identified as a potential match for a role vacancy will have their CV shared with the relevant NSO hiring manager.

A User’s Personal Information may also be used and disclosed as follows:

  • by the ASC for the purposes of administering ASC systems and services;
  • by the ASC where required by law or for the purpose of carrying out the ASC’s statutory functions.

Security

The ASC complies with the following legislation for managing and maintaining the privacy, confidentiality, and security of all information:

  • Privacy Act 1988
    • Australian Privacy Principles
    • Australian Government Agencies Privacy Code 2017
  • Public Governance, Performance and Accountability Act 2013
  • Criminal Code Act 1995

The ASC has conducted privacy and security assessments of the LiveHire system and cloud-based hosting providers.

Retention of records

As a Commonwealth agency, the ASC is required to apply the Archives Act 1983 (Cth) to maintain the security and retention of its records over time. This requires the ASC to have control of its records and to manage them appropriately for periods up to 99 years.

Acknowledgement

By your continued use of the LiveHire service, you agree to your information being collected, held and dealt with under the above conditions by the ASC and LiveHire.

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