Create a plan
A visible club volunteer plan will ensure everyone knows what they can/should do to support volunteers and helpers.
Why do I need a plan?
A plan will enable your club committee to:
- Be well prepared to manage the recruitment and development of your volunteers;
- Confirm in advance what needs to be done, when it should be done, what support may be needed and who is responsible
- Understand the tasks and roles required to run the club
- Understand the members of your club including what skills they have to contribute and what motivates them to be involved
- Provide a welcoming and supportive environment for all your volunteers to thrive;
- Proactively address any gaps, challenges and succession needs that may come up;
- Create opportunities for all members to contribute in a way that suits them;
- Implement any compliance, regulatory and insurance requirements;
- Define and manage any codes of conduct or volunteer related policies;
- Celebrate and recognise your club volunteers
TIP: For easy access and review, store all related information for this plan on a shared drive / cloud management system and provide access to the Volunteer Coordinator.
What to include in your plan
Sections to consider include:
- What tasks and roles need doing
- Timeline for key activities (e.g season preparation, mid-season check in, key functions and events etc)
- Specific roles and responsibilities including position descriptions
- Induction processes and welcoming packs
- Codes of conducts, policies and procedures to support volunteers (e.g reimbursement policy, complaint handling, child safety)
- Member and skills audit to understand the people, skillsets and motivations of your members
- Recognition activities
- Succession planning
Thinking of building a plan? Check out these resources and templates to get you started
Resources